Expertise in Sharepoint 2013 is preferred, Exercise a high degree of discretion, technical competence and office administration ability, Ability to learn various other programs and applications as necessary and/or required, Knowledge of financial and accounting terminology is strongly preferred, High energy level with excellent interpersonal skills, positive attitude, professional presence and exceptional customer service, Strong project coordination, organizational and time management skills, Process oriented, accurate and quality focused with the ability to handle and prioritize multiple projects and tasks to proactively respond and keep business leadership apprised of critical issues, Excellent analytical skills to identify and report trends and make recommendations in collaboration with others, Ability to handle key assignments of confidential nature, exercise a high degree of discretion and maintain highly confidential information, Ability to build strong working relationships at all levels, internal and/or external to the organization and respond to client service issues in a courteous and professional manner, Work well independently and in a team with professional presence and exceptional customer service, Ability to understand and strictly adhere to the brand and quality standards and procedures established by Crowe Horwath, Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions, Ability to function in high stress situations attributed to tight deadlines and multiple client needs or team needs, Management and maintenance of confidentiality of personal information, Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time, Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning, Performs critical and confidential administrative support including phone call management, calendar management, expense reporting, scheduling meetings, and organizing office files and materials, Schedules appointments and coordinates calendars. Objective : Dedicated and focused Senior Administrative Assistant - Operations who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Administrative Assistant will be involved in the review of documents for the sales team. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability or veteran status, Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions, Assist in and coordinate projects and assignments as requested/directed, Administration of investment request workflow, Understands and provides information about standards and processes, Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages, Coordinate all travel arrangements. Responds to related inquiries on the department’s behalf, or escalates for resolution as appropriate, Monitors and analyzes project expenses to ensure they are within budget and reallocated to the appropriate expense/client code, Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. This could include coordinating calendars and managing the invitation process, preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings, Work to provide support on case file preparation and/or upload loan information and support the originations process using Loan Connect, Arrange and coordinate travel and corresponding logistics, including processing travel expenses in a timely and efficient manner, Prepare spreadsheets and/or Powerpoint presentations of moderate to significant complexity, Prepare and submit vouchers to Accounts Payable for processing and reconciliation of errors or discrepancies, Handle telephone and /or written contact with external and internal associates, Provide general administrative support, such as, typing, photocopying, calendaring, and maintaining files and supplies, Open and distribute mail, including confidential, high priority and follow-up items. ), Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariba Buyer, XMS, Concur, etc. Contacts company employees at all organizational levels to gather information. proactively identifying processes for improvement and recommending and enacting changes, etc. May research background material and collect data for reports, meetings, events and correspondence, Advises department in awareness of and compliance with company policies and procedures. Participate in cross-organizational administrative processes, etc, Back up to other administrative assistants in the business unit as needed, 3+ years’ experience in a similar role or capacity, Associate (2-year) degree or equivalent required; bachelor’s degree preferred, Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc. Get a leg up on the competition with our administrative assistant resume sample. Access experience a plus, Excellentinterpersonal and communication skills, Very solidtelephone and general clerical skills - (taking clear and concise phone messages, organize manager's agenda, etc. Manage CDA collection, 20% of Time:Maintain the Outlook calendar for individual team members. Administrative Assistant, Senior Specialist Resume Examples & Samples General meeting administration including managing calendars for two HR Leadership Team members; arranging large and/or recurring meetings, teleconference / webex meetings, and video conferences; preparing materials necessary for meetings, etc This includes, but is not limited to, deal memos, travel and expense vouchers and authorization payment forms (APF). Ability to network in the organization and find the answer, Knowledge of the following systems: EURC, Concur, OTP, ePurchase, and Travel Express is a plus, Coordinates and prepares outgoing mail, including express packages, Prepares routine and non-routine correspondence, memoranda, reports, spreadsheets, presentations, agendas and meeting minutes, Contacts company employee’s at all organizational levels to gather information, Provides travel, schedule and meeting coordination, Assist Accounts Payable with various administrative tasks, Submits and ensures that expense reports are managed in a timely fashion, Manages department calendars and schedules as requested, Submission of departmental purchase requisitions as requested, Coordinates meetings including reserving rooms, audio/visual equipment, catering and other resources. Provides general office support, 15%: Ensures office equipment such as printers, copiers, and faxes remain in working order. Develops, leverages, and influences relationships to achieve outcomes and to improve cross-group relationships. Administrative Assistant will be the subject matter expert in reviewing and preparing group contracts, The Sr. Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities, Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting, Coordinate and direct the work of other Administrative Assistants/Administrators on functional/regional projects.​, Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company, Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public, Demonstrated strength in multi-tasking and prioritizing work with a strong attention to detail, Excellent planning, organizational and written and verbal communication skills, Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations, Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts, Performs complex administrative duties, which may involve contact and exposure to highly confidential materials and information, Support Medical Affairs, PV, Regulatory Affairs teams with general administration, Manages the schedules of the colleagues supported; schedules meetings and makes travel arrangements, Prepares MA reports on monthly basis and reviews submission to ensure completeness and adherence to Shire Policy and MA code, Development of guidelines incorporating MA requirements and Shire’s Electronic Approval System (EAS), Organizes staff meetings, periodic department meetings including follow-up documentation, Prepares correspondence, spread sheet reports and presentations, Coordinates facilities repairs and ad-hoc office maintenance, in collaboration with broader team of Administrators, Proactively responds to questions, concerns and requests for information, Extensive administrative experience at senior level, Experience working in Pharmaceutical industry supporting Medical or R&D departments, especially in compliance reporting processes highly desirable, Solid understanding of IT and computer processes i.e. Correlate and edit materials submitted by others, as authorized, Schedule conference calls and internal and off-site meetings for Senior Vice President, Prepares PowerPoint materials for various meetings, Answer and route telephone calls, transmit decisions and instructions for supervisor and maintain supervisor's calendar, Investigate and answer inquiries of a non-routine nature and responds to complaints, as authorized, Arranges travel plans for Senior Vice President, Interacts with staff at all levels in a fast paced environment, sometimes under pressure, Develops relationships in a highly-matrixed organization, Knowledge of general administrative procedures (e.g., managerial requests, IT troubleshooting and escalation, filing (physical/virtual), correspondence), Provide direct administrative support for Investment Professionals, including answering telephone, word processing, compiling meeting materials, photocopying, filing, vouchering, maintaining/ordering supplies, sorting and distribution of department mail and faxes, Schedule and coordinate meetings for the team and team members with internal/external clients, Organize and manage registration, hotel and domestic and international travel arrangements for offsite meetings, conferences and seminars for multiple team members, Prepare and submit expense and travel vouchers to Accounts Payable for processing and reconciliation of any errors/discrepancies, Type and proofread letters, term sheets, legal documents and charts/tables/graphs, Screen and redirect routine and non-routine calls, as appropriate, May compose notes, letters and miscellaneous correspondence, Provide back-up administrative support to other administrative assistants in the department as needed. , off sites, and influences relationships to achieve business goals and needs! 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